Indian Society for Cultural Cooperation & Friendship (ISCUF)

(Adopted at the 17th conference held on 14th – 16th February 2003, Cuttack, Odisha)

 

Where-as with a view to consolidate and strengthen the friendship between the peoples of India and the peoples of the former Union of Soviet Socialist Republic (USSR) and to build up cooperation between them the Indo-Soviet Cultural Society was constituted in 1952,

AND

The said Society has in furtherance of its aims and ob­jects, advanced the cause of cordial and intimate cultural relations between the above peoples ever since,

AND

Whereas thought the USSR has broken up. The ties of friendship cooperation and cultural relations between the people of the above mentioned regions remain strong and need to be further strengthened. Our association will strive its utmost to further strengthen ties of friendship, cooperation and culture between the peoples of India and the peoples of the countries of erstwhile USSR.

AND

In order to sustain and advance this noble objective, establish, close and cordial relations with Friendship and Cultural societies on the territory in the former USSR, (Now emerged into a number of Independent Countries) dedicated to and striving to advance the above objectives,

AND

In pursuit of this aim promote understanding and friendship among the peoples of all regions and sections in India.

AND

Thus and by other similar means sow the seeds of good and friendly relations with and among all peoples of the world,

AND

Thus promote amity, brotherhood and happiness throughout the world. Therefore, pursuant to the above it is hereby resolved to adopt the amendments to the Constitution of the Indo-Soviet Cultural Society. The Amended constitution is given hereunder.

OF

THE INDIAN SOCIETY FOR CULTURAL COOPERATION AND FRIENDSHIP (ISCUF)

(Adopted at the 17th Conference, held on 14lh-16rt‘ February 2003, Cuttack)

PREAMBLE

Recognizing that cultural relations and friendship between the peoples of India and the Region belonging to the former Soviet Union have grown rapidly and extensively since the foundation of the Indo-Soviet Cultural Society in Bombay on March 14, 1952;

Recognizing that co-operation between India and these countries in all fields has developed during these years and has become a factor of key significance for the progress of our motherland and for the peace of the world:

Believing that in the growth of these relations between our country and these countries this Society has played a vital part;

Convinced that in the present new period in the life of our country, the further strengthening of the close co-operation between these countries as also other friendly countries is a national necessity and a prime patriotic duty:

Convinced that in the fulfillment of this national task, this Society embracing within its fold all patriotic sections of our people, has a special and pivotal role;

Convinced that the consolidation, development and Co­operation and friendship between India and these friendly countries will consolidate, promote and strengthen friendly relations and cooperation with people of other countries and help our society forge links with other similar organizations in such countries.

I. Name, Aims and Activities

1.  The Society shall be called the Indian Society for cul­tural cooperation and Friendship, or by abbreviation ISCUF.

2.  The aim of the Society shall be : to promote:

(a)       increasing co-operation in all fields between India and all friendly countries for mutual benefit and on the basis of equality and respect for each other’s sovereignty and inde­pendence;

(b)        closer cultural relations and all friendship between the peoples of India and friendly countries, with a view to fur­thering mutual understanding and goodwill;

(c)        National Integration Communal Harmony and unity of Indian people.

 3. The activities of the Society shall include:

(a)          holding meetings, lectures, discussions and study circles;

(b)         facilitating exchange of delegations and all study tours between India and

all friendly countries;

(c)          staging plays and organizing symposia and poetry reading groups;

(d)         arranging exhibitions of art, photographs, stamps, manuscripts, etc;

(e)          organizing reading-rooms and libraries;

(f)             Assisting persons interested in learning each other’s  Languages:

(g)           arranging the exchange of students, educationists, cultural

(h)           workers, technicians and professionals from various social strata, of Indian cultural institutions and of the friendly coun­tries;

(i)            procuring translations into Indian languages of books and publications relating to life and culture of friendly coun­tries and helping in translating material relating to Indian life and culture of Indian people into their languages:

(j)          publishing and distributing books, journals etc. relating to India and its culture and life;

(k) Establishing fraternal relations and co-operation with the Societies for Friendship and cultural Relations with for­eign countries and with the societies of friendship and cul­tural relations of the Friendly Countries;

(l) encouraging bilateral relation-ship between cities, universities and other institutions of India and States of Friendly countries;

(m) co-operating with institutions and organisations fos­tering cultural and friendly relations with other countries;

(n) other similar activities in furtherance of the aims of the society;

(o) carrying out research into all matters covered under Aims and objects of the Society and to set up institutions wherein research work will be promoted individually, institu­tionally and in co-operation with societies/organisations /promi­nent individual experts.

II. Membership

1.  Any citizen of India above 15 years of age who accepts, the aims of the Society may be enrolled as a mem­ber of the society provided that he or she agree in writing to abide by this constitution and pays his or her membership

2. Membership of the Society shall be divided into the following categories;

(i) Patron (ii) Life Member and (iii) Member.

 3. A person paying the sum of Rs. 1.000 or more shall be enrolled as a patron of the Society. A person paying Rs. 100 or more shall be enrolled as a life member and a person paying Rs. I – annually shall be enrolled as a member. Mem­bership fees by member patron and life member shall be paid to the branch. No person, however shall enrol himself as a member of more than one branch. In case of a change of residence or place of work, a member can apply for the transfer of his membership to the branch of that place.

III. Branches and Affiliation

  1.  A branch of the Society may be formed in any city, town, institution, factory, taluk or village, with 25 or more members. In a large town or city, however, more than one branch can be formed in accordance with a decision taken by the State Council after taking into consideration the opin­ion of the existing branch (if any).
  2.  Each branch shall elect its own Executive Committee and office-bearers at a general meetmg of the branch.
  3.  Each branch shall be affiliated to the National Council on the recommendation of the State Council on payment of Rs. 5 as affiliation fee.
  4.  Renewal of affiliation shall be made annually by all branches on the recommendation of the Stale Council and on payment to it of a sum calculated at 25 percent of the gross income from membership of the branch in the preced­ing year. Out of the sum so received, the State Council shall pay in the following manner. 10 percent of the total mem­bership fees shall be paid to National Council, the State and District Council each respectively and remaining 70 per cent of the total membership fees shall remain with the branch.
  5.  A branch shall have its general meeting annually in consultation with the State Council and the District/Taluk Regional Council (if it has been formed)
  6.  A branch shall:

(a)         organise within its territory’ all activities in furtherance of the objectives of the Society on its own initiative and carry out such tasks as may be assigned to it by the Town Committee or District/Taluk/Regionai. Slate or National Council:

(b)         pay its affiliation dues regularly;

(c)          elect delegates to the Town, District/Taluk/Regional or State Conference when called upon to do so.

7. The branch executive shall meet at least once in two months and the General Secretary and the office-bearers shall carry on the day to day work on its behalf and in the period intervening between meetings of the branch ex­ecutive.

IV. Town Committees

  1. In a town or a city where, in accordance with the decision taken by the State Council, more than one branch has been .formed, at a joint general meeting of all the branches a Town Committee may be elected, if the State Council so decides;
  2. Such. a general meeting will take place at least once in a year in consultation with the State Council;
  3. The Town Committee shall co-ordinate the activities of all the branches, in the town;
  4. The Town Committee may elect such office-bearers and an executive Committee as may be decided by the gen­eral meeting

V. District/Taluk/Regional Council

  1.  A Districl/Taluk/Rcgional council may be formed in accordance with a decision of the State Council.
  2.  The District/Taluk/Regional Council shall be elected at least once in two years at a conference of those delegates of all the branches that lie within the territorial jurisdiction of the District/Taluk/Region, and under the supervision of the State Council. It shall consist of such number of office­ bearers, executive committee and council members as may be decided upon by the District/Taluk/Regional Conference, provided that all branches shall have adequate representa­tion on the District/Taluk/Regional Council and as far as possible on the District/Taluk/Regional Executive Committee.
  3.  The District/Taluk/Regional Council shall:

(a)          be responsible for all activities in furtherance of the objectives of the Society within the District/’Taluk/Region:

(b)         co-ordinate the.activities of all branches within the District/Taluk/Region;

(c)          keep liaison with the State Council and the National Council;

(d)         help in the formation of new branches/

4. The District/Taluk/Regional Council shall meet at least once in a year and the District Taluk/Regional Executive at least once in 6 months. In the intervening period between the meetings, the General Secretary and the        office-bearers shall act on behalf of the District/Taluk/Regional Executive and Council.

 

VI. State Conference and State Council

  1.  The State Conference shall meet at least once ev- ery-three years in consultation with and, as far as possible, under the supervision of the National Council and compris­ing delegates elected by all branches in the state, in accor­dance with a schedule-to be fixed by the State Council. Members of the National Council residing within the terri­tory of the State as well as office-bearers and members of the State Council shall be ex-officio delegates to the State Conference.
  2.  The State Conference shall:

(a)        Consider and adopt the report on the activities of the Society;

(b)        Elect its own Council, Executive Committee and office-bearers, the      number of which may be fixed by the Conference itself;

(c)        Elect delegates to the National Conference.

        3. The State Council shall:

(a)     Co-ordinate the activities of the branches and the Town committees, District/Taluk/Regional Council (whenever and wherever they are formed) be responsible for all activity of the Society in the state concerned;

(b)     Be responsible for the formation of new branches and functioning of all branches within the state;

(c)     Decide on and frame rules and regulations in respect of formation of town Committees and District/Taluk/Regional Councils;

(d)    Maintain contact with the National Council, recom­mend new affiliation applications, help in collecting affilia­tion and renewal fees, send regular reports to the National Council about the activities in the State;

(e)     Assist the National Council, in organising programmes of visiting delegations, exhibitions, film shows, seminars, sym­posia, etc., in distributing books, records, films, projectors and other materials, in conducting languages classes, in holding meeting to observe important days etc., through various branches;

(f)      Carry out such other functions, activities and respon­sibilities as may be assigned to it by the National council from time to time;

(g)     Consider the financial positions of the Society in the state and take decisions to raise the revenue as well as adopt a budget.

The State Council shall meet at least once in a year.

    1. State Executive Committee and Office-bearers.

The State Executive Committee shall meet at least once in 6 months, in the period intervening between the meetings of the State Council, the Executive committee and the of­fice-bearers shall discharge functions and duties of the State Council.

 VII. National Conference, National Council, Executive Committee and Secretariat

  1. National Conference

The highest organ of the Society is the National Confer­ence which shall meet at least once every three years. It shall consist of such delegates as are elected by the confer­ences of the State Councils in accordance with a schedule to be fixed by the National Council.

All the office-bearers of the National Council shall be ex- officio delegates to the National Conference however mem­bers of the National Council be delegates without voting right if not elected by the respective state conference.

The dates, venue and programme of each National Con­ference shall be fixed by the National Council

The National Council may invite, at its discretion, frater­nal delegates and observers from India and abroad. The National Council may, at its discretion, nominate delegates with voting rights, not exceeding 25 in number, to the Na­tional Conference.

The National Conference shall transact the following busi­ness:

(a)          Review the activities and organizational position since the preceding Conference and decide upon the future tasks;

(b)         Approve the audited statement of accounts as sub­mitted to it by the National Council;

(c)          Elect a National Council of not exceeding 150 mem­bers and comprising a President, or Presidium in which case a chairperson is to be elected. Vice presidents, General sec­retary or not more than 3 General Secretaries, a Deputy General Secretary(if necessary), not more than five Secretaries, Treasurer and such other office-bearers and members as may be decided by the National Conference.

The National Conference may, if it so decides, elect hon­orary Patrons of the Society.

2. National Council

TheNational Council shall:

(a)          Decide upon all policy matters in the period between the National Conferences;

(b)         Co-ordinate and guide the activities of State Coun­cils, District/Taluk/Regional Councils, Town Committees and branches;

(c)          Publish periodicals, books and other relevant litera­ture in furtherance of the aims of the Society;

(d)         Maintain relations with societies for friendship and cultural relations of states of the friendly countries;

(e)          Affiliate branches on the recommendation of the State Councils;

(f)          Be responsible for the proper functioning of the State and take such steps as may be necessary in this directions;

(g)         Take appropriate steps to ensure the formation of State Councils where these do not exist or may have become de­funct;

(h)         Be responsible for all exchanges of delegations;

(i)          Be responsible for solving disputes, if any, in the organisation;

(j)         Consider and adopt annually the audited balance sheet relating to the Central Fund which shall vest in the National Council and administered by National Council/Trust/Trusts under the Indian Trust Act;

(k)         Discharge all other functions as may be assigned to it by the National Conference;

(l)         Set up National Committees from among National Council members for each country of friendly countries to guide the day to day affairs of concerned country and India:

(m)        The National Council has the right to make co-op­tions of office-bearers, due Co death or resignation by reso­lution with two-th ird majority of the members present;

(n) The National Council shall meet at least once a year with a clear 15 days notice of the meeting;

(o) The quorum for a National Council meeting shall be 20.

(p) The outgoing National Council shall also recommend a panel of office-bearers for the consideration of the Na­tional Conference.

3. Executive Committee The Executive Committee shall consist of all the office ­bearers of the National Council and 50- members elected by the National Council provided that 7 of whom shall be resi­dents of the place where the National council office is situ­ated.

The Executive Committee shall have the power to fill in vacancies by co-option.

The Executive Committee shall ordinarily meet at least twice a year.

In between the meetings of the National Council, the Ex­ecutive Committee shall act on behalf of the National Coun­cil and discharge all its duties and functions.

The Executive Committee shall approve annually the Budget estimates for the National Council.

4. Working Group

The working Group can be established in the state or at district level and function in powers and in the manner de­cided by the State Committee or the district committee.

All the office-bearers and member of the Executive Committee residing in the place where the National Council office is situated shall form the Working Group which, in the period between the meetings of the Executive Committee.

shall take decisions on such urgent issues as are required to be decided in the course of day to day activity.

A meeting of the Working Group may be called by the Secretariat as often as necessary.

5. Secretariat

a) A Secretariat not exceeding sixteen, which will include the President/Members of Presidium, General Secretary, Deputy General Secretary, Secretaries, Treasurer and other appointed by the National Council.

The meeting of Secretariat shall be held normally once in three months.

b) In consultation with the President/Presidium con­vene meetings of the Working group, the Executive Commit­tee and the National Council

Constitution of Trusts and Trust Funds

The National Council shall through resolution provide funds towards the corpus of the Trust/Trusts and shall nominate board/boards of trustees of the Trust/Trusts and approve constitution/constitutions thereof.

Funds

The Central funds and Property of the Society shall vest in the National council and shall be administered by the Na­tional Council/Trust/Trusts. The fund shall be collected from affiliation fees, donations and income from assetts. The balance-sheet relating to the central fund shall be submitted to the National council after having been audited by an audi­tor to be appointed by the Secretariat.

The funds of the State councils, District/Taluk/Regional Councils, Town Committees and branches shall vest in the respective bodies.

VIII. GENERAL PRINCIPLES OF FUNCTIONING

1. All branches, committees, councils and conferences of the Society shall function in accordance with the accepted democratic procedure. All such bodies may be summoned by a requisition of the members. In the absence of any pro­cedure for requisition being provided for by the rules of any such body, 3% of its membership, or 15, whichever is less, may exercise the requisition power and 15% shall constitute a quorum. These percentage may be altered by the rules of the body concerned with the approval of the higher commit­tee.

2. All branches and committees shall be responsible for the proper maintenance of record and in particular of their membership books and minute books.

3. All branches and Committees shall be responsible for the proper administration of their funds, keeping of accounts and auditing, etc.

4. The National Council and the Stale Councils may inspect, supervise and regulate the functioning of the constitu­ent councils, and branches in the above matters.

5. Subject to the above, each branch, committee, council and conference shall make its own bye-laws, rules and regu­lations:

(a)   Quorum and conduct of meetings, including the Chairman’s power;

(b)   Summoning and requisitioning of meetings, including the requirements regarding notice and agenda:

(c)   Number and designation of office-bearers and mem­bers of the executive committees and their respective pow­ers and responsibilities:

(d)   Conduct of election;

(e)   Finance. auditing and publication of balance-sheet;

(f)    Custody of funds and property: and

(g)   In the case of conference of delegates~the ratio and manner of representation.

IX. Amendments to the Constitution

This Constitution may be amended by a resolution of the National Conference passed by two-third majority of those present voting, provided that a clear fifteen days notice (in writing) has been given for the consideration of the amendment(s)

Dissolution

The National Council through a resolution passed by 3/4 majority and ratified by a special conference called subse­quent to 3/4th vote in favor of dissolution shall dissolve the society and nominate inheritor of its ASSETTS and LIABILI­TIES